Please read these instructions carefully!
After reading instructions, click here to fill out the booking form.
Important information about programs during COVID-19:
As organizations are beginning to think about scheduling Kentucky Chautauqua and Speakers Bureau programs, we want to make certain that you put the health and safety of our Chautauquans/Speakers and your audiences as the number one priority.
We have developed some procedures for in-person presentations to provide sponsoring organizations in making a decision whether to host in-person or virtual presentations.
Our Chautuaquans and Speakers are independent contractors and in control of their own schedules. When an organization is ready to book a program, the first step is to discuss your plans directly with the presenter. You should first determine if you wish to hold in-person or virtual programs and discusss this decision with the speaker. Below are our guidelines for in-person programs. All guidelines must comply with the regulations outlined by the state at the time of your presentation.
Kentucky Humanities suggests sponsors utilize low-cost or free advertising/publicity means during this time in case the performance is postponed due to COVID-19 and has to be rescheduled at the last minute due to current conditions.
Procedures for in-person programs:
The presenter will confirm booking dates in good faith to perform with the following stipulations:
- Audience members be appropriately spaced apart and wear face masks.
- Presenter will be set at least 6-10 feet away from the front row of the audience.
- Q&A will be limited to no longer than 15 minutes.
- There will be no meet-and-greet before or afterward the presentation (i.e. no handshaking, no photos with audience members, etc.)
- Presenter may decline any pre- or post-show socializing with sponsors or audience members until the pandemic is safely behind us
- Under most circumstances, the presenter will arrive to each performance already dressed in character, so as not to have to utilize a public bathroom, which is what many venues normally provide. Presenter will be wearing a face mask until it is time to perform (if a shield is requested and/or allowed, that will replace the mask during the performance).
- Under most circumstances the presenter will not be wearing a mask. However, the sponsor can request the presenter to wear a mask or plastic shield. If a microphone is provided, it should be cordless and the type that the presenter wears behind the ear. This way the sound will not be stifled by the mask or plastic shield.
The presenter will postpone the presentation prior to the event, if:
- COVID-19 cases spike and/or are in high numbers in the community where the presentation will take place.
- The presenter, or someone in their family, contracts with COVID-19 and/or exhibit COVID-19 symptoms.
- The Governor of Kentucky of CDC directs that "Healthy at Home" supersedes "Healthy at Work" parameters.
If any of these exceptions occur, we will rebook for a date when it is safe to do so.
Procedures for virtual presentation:
We are currently booking virtual Chautauqua presentions for three programs at this time: Daniel Boone, Madeline Breckinridge, and Nancy Green). We are working on filming additional Chautauqua presenters to add to this list.
1. After setting the date with the presenter, the host will set up the virtual presentation link (Zoom, GoogleMeet, WebEx, etc.) and send the link to the presenter and a copy to kyhumanities@kyhumanities.org.
2. Host should set up a practice session with the presenter in advance of your virtual program to make sure connections work.
3. On day of actual presentation, you should allow the presenter to connect a half hour prior to the beginning of the presentation to check connections.
4. Host will introduce the presenter to the attendees. Chautauqua presenter will say a few words about the presentation, encourage the attendees to send any questions they have in the chat box or the Q&A box depending on the platform used.
5. Host will share their screen with the attendees and begin the video. The video link will be provided in advance from either the Chautauquan or Kentucky Humanities. This will be a password secured video on Vimeo. (Host can also practice this step in advance of the actual virtual program.)
6. Once the video is complete (approximately 25 minutes long), the Chautauquan with begin be on screen to answer questions from the attendees.
