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Information For Authors & Application

2020 KENTUCKY BOOK FAIR
AUTHOR SELECTION INFORMATION

A message about this year's Kentucky Book Festival:
We hope that you, your families, and your coworkers are staying safe and healthy in this time of uncertainty. Although it's been incredibly disappointing to see events and tours cancelled weekly, we're encouraged by the wealth of content being made available online. Without the writing community, being stuck at home would be so much more difficult. Amidst the uncertainty, our staff is moving forward in planning the Kentucky Book Festival, which includes the Kentucky Book Fair. We are actively monitoring the situation and will make adjustments as needed. 
 
Author participation in the 2020 Kentucky Book Fair is by invitation only AFTER an author application form has been submitted through our website and reviewed by the Author Selection Committee. The Committee will choose authors and titles from those received by the May 31, 2020 submission deadline.  The online submission form is available below. Any questions should be emailed to the KBF Director, at sara.volpi@uky.edu
 
If you need the form available as a Word document or PDF, please get in touch with the KBF Director. Online submissions are preferred.

Important Dates:

  • January 2, 2020: Submissions open
  • May 31, 2020: Deadline for submissions
  • June 15 - August 3, 2020 (rolling): Author invitations issued
  • August 17, 2020: Deadline for invited authors to confirm participation
  • November 14, 2020: Kentucky Book Fair (additional events TBA; will occur November 9-13)

Submission Guidelines:

  • Only ONE title can be submitted as the featured title; all other titles will be considered backlist.
  • Submitted title must be published after July 1, 2019 to be considered.
  • Special consideration is given to titles written by authors who are natives of or are currently living in the state of Kentucky, and/or to titles that have a clear Kentucky connection.
  • Textbooks and other technical guides/manuals will not be considered.
  • Submitted title must be in publication and available to order by September 30, 2020.
  • Submitted materials cannot be returned and become property of Kentucky Humanities.
 
To submit your book, submit an Application form through the button below and mail ONE COPY of a finished book or ARC (or a sample chapter and cover image if book is in pre-production) to:
 
Note: Digital ARCs are acceptable if a physical book copy is not available and can be emailed to the Director.

Author Submission Form

Please complete and submit the form below and send one copy of a finished book, ARC, or a sample chapter if the book is in pre-production. We are unable to return submitted materials. Incomplete forms will not be reviewed. 

 

Kentucky Book Fair Policy on Ordering Books

To be considered, books must:
*Be available to Joseph-Beth Booksellers through standard purchasing procedures, which include:
  • The book must be 100% returnable
  • The book must be eligible for a full discount (at least a standard 40% trade discount)
  • The book must have an ISBN and a bar code
Joseph-Beth will, in partnership with Kentucky Humanities & the Kentucky Book Fair, determine the titles & quantities for each author accepted to the book fair (and festival events, if applicable). If Joseph-Beth is unable to order an individual author's books through their normal ordering channels & under the terms outlined above, the author will be contacted to provide books for the event.

If author is invited to participate in the Kentucky Book Fair, Kentucky Humanities will require the following:

  1. A book cover image from the most recently published title.
  2. An author headshot for promotional purposes.
  3. An agreement stating the details of author's participation in event, including times and dates of participation. Authors must be available to sign books for at least 4 hours on the day of the Kentucky Book Fair, unless other arrangements are made with Director. Authors may take breaks and/or attend special programs, and lunches will be provided.
Some authors may be invited to do a reading or participate in a panel discussion.

Anti-Harassment Policy:

Kentucky Humanities has implemented a zero-tolerance policy for discrimination and harassment on the basis of race, color, age, national origin, sex (including transgender status, gender identity, sexual orientation, and pregnancy), religion, disability, genetic information, marital status, political affiliation, or status as a parent.

The Kentucky Book Festival has a zero-tolerance policy for harassment of any kind, whether in person or via email/social media/other electronic means, including but not limited to:

  • Stalking or intimidation
  • Offensive verbal comments
  • Physical assault and/or battery
  • Harassing or non-consensual photography or recordings
  • Bathroom policing
  • Inappropriate, unwelcome, or uninvited physical contact or attention

Should someone engage in any of these harassing behaviors, Kentucky Humanities staff will alert venue security, who will take immediate action in whatever form they deem appropriate, including expulsion from the event. This policy applies in all venues and areas of the Festival, to all who participate: staff, volunteers, authors, exhibitors, attendees, guests, vendors, press, and others.

If you have been made uncomfortable by someone’s harassing behavior, or if you see harassing behavior happening to anyone else, please tell us. You can report an incident at a KH-staffed Welcome table, at the Kentucky Book Fair Author Check-In table and/or the Volunteer and Information table, or tell the nearest Festival volunteer, and they will find a Kentucky Humanities staff member to assist you. If necessary, we will contact local law enforcement, provide an escort, offer a safe place, or otherwise assist anyone feeling unsafe so that the rest of their experience at KBF is safe and pleasant.

Questions or comments should be emailed to Sara Volpi, Kentucky Book Festival Director, at sara.volpi@uky.edu.