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Information For Authors & Application

2019 KENTUCKY BOOK FAIR
AUTHOR SELECTION INFORMATION

Author participation in the Kentucky Book Fair (KBF) is by invitation only after author application form has been reviewed by the Author Selection Committee. The Committee will choose authors and titles from those received by the May 31, 2019 submission deadline. Submissions will open on January 1st. Online submission form available at the bottom of this page. You may also choose to download the form to complete and mail in.  SUBMISSIONS FOR 2019 ARE CLOSED.  Applications received after June 5 may be considered on a case-by-case basis.  Any questions should be emailed to the KBF Director, at sara.volpi@uky.edu
 
Please note: if you have applied and have not received word about attendance, we ask for patience as we continue to review submissions. Thanks! 

Important Dates:

  • January 1, 2019: Submissions open
  • June 5, 2019: Deadline for submissions
  • June 15 - August 1, 2019 (rolling): Author invitations issued
  • August 15, 2019: Deadline for invited authors to confirm participation
  • November 16, 2019: Kentucky Book Fair (additional events TBA; will occur November 10-15)

Submission Guidelines:

  • Only ONE title can be submitted as the featured title; all other titles will be considered backlist.
  • Submitted title must be published after July 1, 2018 to be considered.
  • Special consideration is given to titles written by authors who are natives of or are currently living in the state of Kentucky, and/or to titles that have a clear Kentucky connection.
  • Textbooks and other technical guides/manuals will not be considered.
  • Submitted title must be in publication and available to order by September 30, 2019.
  • Submitted materials cannot be returned and become property of Kentucky Humanities.
 
To submit your title, send a completed Author/Book Submission Form and ONE COPY of a finished book or ARC, or a sample chapter and cover image if book is in pre-production, to:
 
Scroll down to reach the Author Application Form.

Kentucky Book Fair Policy on Ordering Books

Where possible, Kentucky Humanities (KH) will work with Joseph-Beth Booksellers to order books from the publisher. If the author prefers to supply book(s), the author must agree to supply them at a 40% discount, requiring no pre-payment, and to accept returns of unsold stock. Payments to self-supply authors are based on sales figures from the cash registers at the book fair. Self-supply authors will not be compensated for books that are not processed through the cash registers. Print-on-Demand titles must be supplied by the author. Payments will be sent no later than January 15, 2020..

If author is invited to participate in the Kentucky Book Fair, Kentucky Humanities will require the following:

  1. A book cover image from the most recently published title.
  2. An author headshot for promotional purposes.
  3. An agreement, to be sent with invitation, around the details of author's participation in event, including times and dates of participation. Authors must be available to sign books for at least 4 hours on the day of the Kentucky Book Fair, unless other arrangements are made with Director. Authors may take breaks and/or attend special programs, and lunches will be provided.
Some authors may be invited to do a reading or participate in a panel discussion.
 

Anti-Harassment Policy:

Kentucky Humanities has implemented a zero-tolerance policy for discrimination and harassment on the basis of race, color, age, national origin, sex (including transgender status, gender identity, sexual orientation, and pregnancy), religion, disability, genetic information, marital status, political affiliation, or status as a parent.

The Kentucky Book Festival has a zero-tolerance policy for harassment of any kind, whether in person or via email/social media/other electronic means, including but not limited to:

  • Stalking or intimidation
  • Offensive verbal comments
  • Physical assault and/or battery
  • Harassing or non-consensual photography or recordings
  • Bathroom policing
  • Inappropriate, unwelcome, or uninvited physical contact or attention

Should someone engage in any of these harassing behaviors, Kentucky Humanities staff will alert venue security, who will take immediate action in whatever form they deem appropriate, including expulsion from the event. This policy applies in all venues and areas of the Festival, to all who participate: staff, volunteers, authors, exhibitors, attendees, guests, vendors, press, and others.

If you have been made uncomfortable by someone’s harassing behavior, or if you see harassing behavior happening to anyone else, please tell us. You can report an incident at a KH-staffed Welcome table, at the Kentucky Book Fair Author Check-In table and/or the Volunteer and Information table, or tell the nearest Festival volunteer, and they will find a Kentucky Humanities staff member to assist you. If necessary, we will contact local law enforcement, provide an escort, offer a safe place, or otherwise assist anyone feeling unsafe so that the rest of their experience at KBF is safe and pleasant.

Questions or comments should be emailed to Sara Volpi, Kentucky Book Festival Director, at sara.volpi@uky.edu.

Author Submission Form

Please complete and submit the form below and send one copy of a finished book, ARC, or a sample chapter if the book is in pre-production. Mail to Kentucky Book Festival, 206 E. Maxwell St., Lexington, KY 40508. We are unable to return submitted materials. Incomplete forms will not be reviewed. Please note: if you fill out this online application, there is no need to mail a printed copy of the form (but please send the review copy of your book to the above listed address).

Author submissions are closed for 2019.